RULES
AND BY-LAWS Revised
- 17 August 2010
I.
PURPOSE
The
U.S. NAVCOMMSTA Londonderry Alumni Association (hereafter referred to as the
Association) has been formed as a social and fraternal organization.
Its goal shall be to locate and bring together in reunion those sailors
and civilians who worked at the U.S. NAVCOMMSTA Londonderry, Northern Ireland.
II.
ASSOCIATION ORGANIZATION The
Rules and By-Laws of this Association shall be deemed to be part of its articles
of organization.
The Rules and By-Laws are instituted for the purpose of organization and
to
eliminate possible confusion, where meetings, activities, or operations are
concerned. III.
BASIC POLICIES This
Association shall be non-commercial, non-sectarian, and non-partisan. IV.
ASSOCIATION MEMBERSHIP A.
Membership in the Association is open for any person who served in a
military or civilian position on the U.S. NAVCOMMSTA Londonderry, Northern Ireland
Base, or the surviving spouses of eligible members.
Application for membership is subject to approval by a majority vote
of the Board of Directors. B.
Voluntary Annual dues shall be $10.00.
Dues for the current year shall be paid by the first Friday in February
of that year. New members joining the Association at any other time during the
year shall pay the same annual dues. C.
The Association will not deny or revoke membership to any eligible member
unable or unwilling to pay. D.
Dues
shall not be assessed to the following: 1.
Eligible
members that were stationed at the U.S. NAVCOMMSTA Londonderry or one of its
predecessor commands BEFORE the official ending date of World War II, December
31, 1946. 2.
Eligible
members that are permanently residing in Northern Ireland. E.
Each
member of the Association is authorized to attend all Association sponsored
reunion activities and social functions. Some
social functions may be restricted to Association members only, while others may
be open to spouses, immediate families, and friends of Association members. V.
BOARD OF DIRECTORS A.
B.
The President shall lead the organization and conduct all meetings. C.
The Vice-President shall assist the President and shall serve in the
President's absence. D.
The Treasurer shall collect and deposit all dues and monies from fund-raising
events, and shall pay all obligations of the Association as they come due.
The Treasurer shall submit an annual financial report to the BOARD for
review by December 31st of each year. The Treasurer must be a U.S.
Citizen and reside within the United States of America. E.
The Secretary shall keep minutes of all meetings, and shall be responsible
for the maintenance of the Association mailing list. F.
The BOARD shall conduct official business of the Association only when
a quorum of the BOARD is present. A
quorum shall consist of three (3) BOARD members (in person or by proxy), one
of whom must be the President or Vice-President.
All actions of the BOARD shall require a majority vote to pass (at least
three). G.
The BOARD shall be empowered to create or dissolve standing and temporary
committees to handle any event or function of the Association.
They shall be empowered to remove appointees by majority vote of the
BOARD. H.
All policies, rules, regulations, by-laws, etc., shall be reviewed by
the BOARD, and are subject to revision or revocation by that BOARD. I.
No
member of the BOARD shall be compensated for their services.
All efforts are strictly voluntary. J.
BOARD
meetings may be called at the discretion of the President. VI.
ACTIVITIES Usually,
a major activity will be held bi annually. These are described as follows: 1.
Reunion. This activity will
be held every two years. The
location will alternate between a location to be determined by the Board,
typically in the United States, and an activity held in or near the city of
Londonderry, Northern Ireland. VII.
AMENDMENTS TO THE BY-LAWS Amendments
to these By-Laws shall become effective upon approval by at least three (3)
members of the BOARD. VII.
DISSOLUTION In
the event of dissolution, the officers shall, by a majority of vote of members,
authorize and consider dissolution and report the reasons for the same, and the
necessary steps to be taken. 1.
Upon decision of the Association to dissolve, notice of intent to
dissolve must be given to each member, at least thirty (30) days prior to a
vote. 2.
A two-thirds vote is required for dissolution. 3.
At the last official meeting, monies shall be donated to the Disabled
American Veterans, or a similar not for profit military related charitable
organization.
Certificate of Incorporation U.S. NAVCOMMSTA Londonderry Alumni Association
Issued by the State of Louisiana
for the
U.S NAVCOMMSTA Londonderry Alumni Association
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