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U.S. NAVCOMMSTA Londonderry Alumni Association

RULES AND BY-LAWS

    I.  PURPOSE

The U.S. NAVCOMMSTA Londonderry Alumni Association (hereafter referred to as the Association) has been formed as a social and fraternal organization.  Its goal shall be to locate and bring together in reunion those sailors and civilians who worked at the U.S. NAVCOMMSTA Londonderry, Northern Ireland. 

  II.  ASSOCIATION ORGANIZATION

The Rules and By-Laws of this Association shall be deemed to be part of its articles of organization. The Rules and By-Laws are instituted for the purpose of organization and to eliminate possible confusion, where meetings, activities, or operations are concerned.

III.   BASIC POLICIES

This Association shall be non-commercial, non-sectarian, and non-partisan.

IV.   ASSOCIATION MEMBERSHIP

A.  Membership in the Association is open for any person who served in a military or civilian position on the U.S. NAVCOMMSTA Londonderry, Northern Ireland Base, or the surviving spouses of eligible members.  Application for membership is subject to approval by a majority vote of the Board of Directors.

B.  Voluntary Annual dues shall be \\$10.00.  Dues for the current year shall be paid by the first Friday in February of that year. New members joining the Association at any other time during the year shall pay the same annual dues.

C.   The Association will not deny or revoke membership to any eligible member unable or unwilling to pay.

D.   Dues shall not be assessed to the following:

1.   Eligible members that were stationed at the U.S. NAVCOMMSTA Londonderry or one of its predecessor commands BEFORE the official ending date of World War II, December 31, 1946.

2.   Eligible members that are permanently residing in Northern Ireland.

E.   Each member of the Association is authorized to attend all Association sponsored reunion activities and social functions.  Some social functions may be restricted to Association members only, while others may be open to spouses, immediate families, and friends of Association members.

V.  BOARD OF DIRECTORS

A.  The activities of the Association shall be governed by the Board of Directors (hereafter known as the BOARD).  The BOARD shall consist of four (4) officers: President, Vice-President, Secretary, Treasurer; and one (1) Trustee.  In addition, the immediate past President shall serve as an advisory, non-voting member of the BOARD.

B.  All members in good standing of the Association shall be eligible to serve on the BOARD.

C.  The President shall lead the organization and conduct all meetings.

D.  The Vice-President shall assist the President and shall serve in the President's absence.

E.  The Treasurer shall collect and deposit all dues and monies from fund-raising events, and shall pay all obligations of the Association as they come due.  The Treasurer shall submit an annual financial report to the BOARD for review by December 31st of each year. The Treasurer must be a U.S. Citizen and reside within the United States of America.

F.  The Secretary shall keep minutes of all meetings, and shall be responsible for the maintenance of the Association mailing list.

G.  The Trustee shall assist in the general operation of the Association.

H.  BOARD members elections will be held annually, as follows: Election of two members in even numbered years, and the election of three members in odd numbered years. An announcement seeking prospective candidates for open seats on the Board shall be sent (via e-mail, and postal mail for those without e-mail) to the membership by January 15th of each year.   By January 30th a slate of candidates shall be presented to the membership (via e-mail, and postal mail for those without e-mail) by the Nominating Committee.  With the exception of the first election in 2004, when the entire Board shall act as the Nominating Committee, the Nominating Committee shall be made up of the past president and the President.  Should there be no immediate past president, then the current Vice President shall serve in that place.  The new Board members shall be elected by a majority vote of the eligible voting members of the Association, to be completed by February 14th of each year. Following each election, the newly constituted Board of Directors shall vote among themselves for all officer positions on the board. Terms of service following election to the Board shall be for two years commencing on February 21st of the year in which they were elected. Sitting Board Members are eligible to stand for re-election to the Board. 

There will be no Board Elections held until after the Year 2003 Reunion in Derry. Starting with the Year 2004, the forming President and Vice-President office seats will become vacant and up for election.  Elections will then be held to fill these two vacancies (not offices) on the Board. Following the election, the newly constituted Board of Directors shall vote among themselves for all officer positions on the board.   In the Year 2005, the office seats held by the forming Secretary, Treasurer, and Trustee will become vacant and up for election, regardless of current office held. Elections will be held to fill these three vacancies (not offices) on the Board. Following the election, the newly constituted Board of Directors shall come together and vote among themselves for all officer positions on the Board. Subsequent elections after 2005 will be held annually, as follows: Election of two members in even numbered years, and election of three members in odd numbered years, as called for in Paragraph H, above. 

 

I.   The term for all BOARD members shall be two years. Members of the BOARD who resign before their term has expired will be replaced by a selected candidate from the eligible membership of the Association.  This selection will be made by vote of the remaining BOARD members.

J.    The BOARD shall conduct official business of the Association only when a quorum of the BOARD is present.  A quorum shall consist of three (3) BOARD members (in person or by proxy), one of whom must be the President or Vice-President.  All actions of the BOARD shall require a majority vote to pass (at least three).

K.  The BOARD shall be empowered to create or dissolve standing and temporary committees to handle any event or function of the Association.  They shall be empowered to remove appointees by majority vote of the BOARD.

L.  All policies, rules, regulations, by-laws, etc., shall be reviewed by the BOARD, and are subject to revision or revocation by that BOARD.

M.  No member of the BOARD shall be compensated for their services.  All efforts are strictly voluntary.

N.   BOARD meetings may be called at the discretion of the President.

VI.  ACTIVITIES

Usually, a major activity will be held bi annually. These are described as follows:

1.   Reunion.  This activity will be held every two years.  The location will alternate between a location to be determined by the Board, typically in the United States, and an activity held in or near the city of Londonderry, Northern Ireland.

VII.  AMENDMENTS TO THE BY-LAWS

Amendments to these By-Laws shall become effective upon approval by at least three (3) members of the BOARD.

VII.  DISSOLUTION

In the event of dissolution, the officers shall, by a majority of vote of members, authorize and consider dissolution and report the reasons for the same, and the necessary steps to be taken.

1.  Upon decision of the Association to dissolve, notice of intent to dissolve must be given to each member, at least thirty (30) days prior to a vote.

2.  A two-thirds vote is required for dissolution.

3.   At the last official meeting, monies shall be donated to the Disabled American Veterans, or a similar not for profit military related charitable organization.

 



Certificate of Incorporation
Issued by the State of Louisiana
for the
U.S NAVCOMMSTA Londonderry Alumni Association






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